ADMINISTRATION + SOURCING + INVOICING

Save Time and Money

Outsource the front-end tasks of your business to our seasoned and professional virtual design assistants. You’ll save time, money, and be able to focus on what you do best, all the while propelling your business to success!

If you don’t see what you’re looking for, reach out and we’ll find the right assistant for your project.


BRIANNA

Administration + Project Management

  • Brianna is a design systems and brand strategy consultant, with a 7-year professional interior design history ranging from high-end residential to commercial projects. She has extensive experience drafting detailed construction documents, spatial planning, specifications writing, invoicing, and procurement. Brianna is inspired by the unique essence of each design firm she works with. She is focused on providing clarity, guidance, and support to implement cohesive business workflows, marketing plans, and client communications. A few of her EDA service offerings include:

    Brand Strategy: Review of the target audience, brand vision, and intentions to hone in on desired aesthetic, color palette, and brand voice; clarify targeted brand paths to guide future marketing materials.

    Design Communications: Curation of branded documents to clarify the expectations within your design process which can range from web design.

    Design Systems Strategy: Review existing project processes and workflows to identify potential design platforms and systems; development of optimal systems workflow and listing of templates needed to streamline project inquiry and development.

    Market Strategy: Review of the target audience, business vision, and mission to sketch out a clear path for market research and strategy development, and clarify targeted market strategy with implementation timeline to guide future marketing materials.

    Project Management: Support with all aspects of the design process to ensure on-time completion of goals; manage client and contractor/employee onboarding, create construction plans and conceptual visualizations, process accounts payable, accounts receivable (invoicing), manage communications between vendors, shippers & clients

    Product Procurement: Research best applications, sourcing, placing orders, and shipping tracking regularly until items are received.

PAM

Sourcing

  • Pam is a native New Yorker with a degree in Textiles, Marketing, and Design. She has been working as an Interior Designer for over 20 years.

    Her design style is eclectic and colorful with a comfortable vibe. She doesn’t believe in the interior design "rules" and loves to mix and match pieces from different price points, trends, and eras.

PAM’S WORK SAMPLES

ASHLEIGH

Sourcing + Design Boards +
Business Management Consulting

  • An equestrian from age 7, Ashleigh grew up right around the corner from horse country in Richmond, Virginia. Originally, she jumped into school studying horses but realized she was craving something more creative. Ashleigh changed majors and schools twice, landing at Virginia Tech, studying Studio Art and Art History. After a few years of painting and showing her horse, she returned to school for Interior Design in Washington, DC.

    Ashleigh loves combining her passions of horses, art, and design whenever possible. She’s spent years designing and renovating in Virginia, Washington, DC, Maryland, the Bahamas, the Dominican Republic, and Texas. It brings her joy to place all the design puzzle pieces together for each client.

    In her spare time, you can find Ashleigh needle-pointing, doting on her puggle Nugget, hiking, or Crossfitting in Boulder, Colorado.

ASHLEIGH’S WORK SAMPLES


MICHELE

Administration + Sourcing

  • Michele has been in the interior design industry for almost 20 years and has experience in both commercial and residential design, including all phases from concept to completion. She specializes in project programming, schematic, design development, construction, and administration, with a particular specialty in AutoCAD.

MICHELE’S WORK SAMPLES

JANELLE

Product Sourcing + Administrative +
Invoicing + Project Management

  • Janelle’s main services are product sourcing, creating presentations, mood boards, and spreadsheets, uploading products, invoicing, and communicating with vendors and reps.

    Janelle has experience with HouzzPro/Ivy and studio designer, making proposals, invoicing, etc. Experience with Asana, Monday, and Excel.

JANELLE’S WORK SAMPLES

JENNA

Administrative + Design Assistant +
Project Management

  • Jenna has experience in total remodels, furnishings, and kitchen and bath design. She is skilled in a wide array of administration and design services, as well as project management, and technical drafting.

    Jenna moved from Iowa to California after graduating college in 2020. She enjoys working with Designers because she loves the design process, and seeing a project go from concept to installation.

    Her goal is to help make your business grow to its full potential by relieving you of the cumbersome tasks that take away from your creativity, all while preserving your unique design process and vision.


ALISON

Product Sourcing + Selection + Client Presentations + Customer Service

  • Ever since taking AutoCAD classes in high school, Alison developed and pursued her passion for interior design and has never looked back.

    Alison has a BFA in interior design and has worked with many design firms to gain expert knowledge in the field.

    She loves that there are so many different facets to interior design and that it changes daily. She also loves helping clients transform their projects into truly unique and inspiring spaces for them to enjoy.

    Alison specializes in:

    Product Sourcing + Selection

    Concept Boards

    Client Presentations

    Customer Service

ALISON’S WORK SAMPLES

EVONNE

Mood/Concept Boards + Client Presentations + Product Sourcing and Procurement

  • After falling in love with California’s Wine Country, Evonne decided to settle down in Sonoma County. While immersed in the process of customizing a new construction home for her family, she rediscovered her original passion for interior design and architecture. In addition to her Bachelor’s degree in Advertising and Fine Art, and an MBA in Finance, Evonne also holds a certificate degree in Interior Design & Architecture Studies from Parsons School of Design | The New School, prior to starting her design career with two of the top interior design firms in Napa, CA that specializes in high-end, luxury residential and hospitality / commercial projects.

    Evonne’s interior design aesthetic is greatly influenced by her world travels, life experiences, and current life in California Wine Country. With every space she collaborates with the designers, she wants it to adhere to her client's specifications as well as create an environment that is both functional and enjoyable. When she is not designing, she loves to spend time with her cats at home and travel internationally with her husband.

    Evonne specializes in:

    Mood / Concept Boards, Client Presentations

    FF&E Sourcing and Procurement

EVONNE’S WORK SAMPLES

HEYDI

Client Presentations + Product Sourcing + Sample Ordering +
Design Boards

  • Heydi is from New York. She studied at the Fashion Institute of Technology and graduated with a degree in Interior Design. Heydi worked at an architecture firm in Miami where she was able to improve her skills in 3D modeling and construction documents. Having moved back to New York, Heydi began working in a residential design studio with a renowned interior designer. She also moved to Spain for two years, where she assisted designers virtually while studying for her Master’s degree.


NICOLE

Business Management/Consulting + Mood/Concept Boards + Client Presentations + Product Sourcing and Procurement + Sample Ordering + Project Management + Design Assistant + Vendor Communication

  • Nicole Ketchum is an interior decor, design, and color expert. She has extensive design experience in many facets of the interior world. She comes from a long line of hoteliers, real estate agents, and hospitality. She has been featured in Redfin as an interior design expert in their design blog, Australia's Confetti Fair Magazine, Pop Sugar, The Chic, and more.

    She has worked in textile design creating wallpapers/throw pillows, at an architecture firm as a graphic designer, and as a product designer for home decor.

    From 2015 to 2022 she ran her own business designing and making acrylic chandeliers for retail. She built a strong brand and business from scratch (Hey Girl Decor) — manufacturing overseas and working with Disney, Pottery Barn Kids, and more.

    In 2023, Nicole turned to interior design, STR, and decorating as her passion. She loves helping others — and works hard to assist in achieving her client's visions. Nicole's design style is colorful, arty, and fun; mixing and matching pieces from different price points, styles, and trends.

NICOLE’S WORK SAMPLES

KELLY

Administration + Product Sourcing + Project Management + Mood/Concept Boards

  • Kelly is an experienced Graphic Designer and Certified Interior Decorator with a background in project management and customer resolution. She has worked with both large corporations as well as small, family-owned businesses and brings a professional, creative and organized approach to all projects. 

    With over 15 years of experience in branding, graphic design, logo creation, administrative support and project management as well as experience with sourcing, creating mood boards, floor plans and 3D renderings, she has the ability to wear many hats for her clients. She has a passion for interior design and helping others succeed and provides a high-level of support, knowledge and experience along the way.

    Her design style is classic and timeless, incorporating organic elements and artisan pieces throughout the home while using rich colors and textures to create elegant, inviting spaces. 

    Administration: Document preparation, client correspondence, reports, spreadsheets, product sourcing and selections, invoicing, orders, presentations, mood boards, etc.

    Project Management: Plan and organize project schedules, communicating with clients and vendors, sourcing, budget management, ensuring timelines are met and resolving any conflicts that may arise. 

MERIDITH

Administration + Product Sourcing and Procurement + Invoicing + Mood/Concept Boards

  • For the last 21 years, Meridith has successfully operated an award winning full-service interior design firm specializing in highly custom residential interiors. Recently, she made the move to her husband’s home country of France and is ready to put her experience to use by helping other designers succeed. Imagine working with an experienced design assistant who understands the challenges you face as business owner and wants to help you grow!

    Meridith is also a Certified Kitchen and Bath Designer and is qualified to assist with sourcing finishes and fixtures for those spaces. Her work has been featured nationally in Better Homes & Gardens, Kitchen & Bath Ideas, and Dream Lofts & Condos.

    Here are a few tasks you can request:

    • Sourcing: Research fabrics, floor and wall covering, antiques, and accessories; Assist with FF&E selection

    • Client Services: Design floor plans, elevations and material boards for client presentation; Create mood/concept boards

    • Product Procurement: Place orders; Communicate with vendors and track regularly until items are received

    • Organization: Create digital folders for each client; Organize and update your portfolio; Record notes in your consumer relationship management software; Follow up on client and prospect interactions

    • Administration: Generate invoices, proposals and purchase orders

    • Social Media Management: Social media engagement; Content creation, Scheduling and sending

    • Overseas Representation: Based in Bordeaux, she is a 2.5 hour train ride to Paris and can travel to represent you and your company


KENDRA

Project Coordination + Sourcing + Digital Presentations + Data Management + Client Support + Vendor Coordination + Budgeting + Material Selection

  • Kendra Contreras offers over 18 years of experience in interior design and project support, specializing in assisting design teams with every phase from initial concept to project completion. With a strong background in FF&E selection, digital presentations, and project coordination, Kendra is skilled at providing seamless support that allows lead designers to focus on creative direction while she handles the essential details.

    Proficient in AutoCAD, Adobe Creative Suite, Spexx, and several project management platforms. Kendra brings both technical expertise and organizational skills that ensure projects stay on track and meet high standards. Her virtual work experience and commitment to clear, efficient communication make her an ideal remote assistant, dedicated to enhancing the workflow and success of other designers and their businesses.

    Project Coordination & Scheduling: Coordinate timelines, meetings, and milestones for design projects, ensuring smooth progress from concept through completion. I manage calendars, keep teams informed, and ensure deadlines are met for an organized workflow.

    FF&E Selection and Procurement: Assist in selecting and specifying furniture, fixtures, and equipment (FF&E) based on project needs and budget. I handle vendor communication, procurement, and track deliveries to keep projects on schedule and aligned with the design vision.

    Digital Presentation Development: Create polished, visually appealing presentations using tools like AutoCAD, Adobe Creative Suite, and SketchUp. I ensure that design concepts and specifications are clearly communicated to clients through high-quality visual aids and presentations.

    Data & Document Management: Maintain organized records of project documentation, specifications, and client communications. I handle data entry, document storage, and updates, ensuring that project details are accessible and well-organized.

    Client Communication & Administrative Support: Serve as a liaison between clients and design teams, handling inquiries, providing project updates, and ensuring client satisfaction. I also assist with administrative tasks like invoicing, meeting preparation, and maintaining digital and physical records for project efficiency.

    Vendor & Supplier Coordination: Manage relationships with vendors and suppliers to facilitate product sourcing, custom orders, and timely deliveries. I coordinate with suppliers on pricing, lead times, and availability to keep projects within budget and on schedule.

    Budget Tracking & Cost Analysis: Monitor project budgets and provide detailed cost analyses to help designers manage expenses effectively. I track expenditures, compare options, and recommend cost-effective solutions without compromising design quality.

    Material and Finish Selection: Assist in sourcing materials, finishes, and textiles that match project specifications and aesthetic goals. I organize samples, prepare specifications, and ensure that all materials meet quality standards.

KENDRA’S WORK SAMPLES

JEN

Administration + Operations Management + Project Management

  • Jen holds a bachelor’s degree in Business Management from St. Bonaventure University and an MBA from the University of Southern Mississippi.

    With a 25-year career in Supply Chain Management, Jen transitioned into Interior Design Operations Management, where she has excelled as a Remote Operations Manager for an interior design firm based in Allen, Texas, over the past five years.

    Jen specializes in assessing client needs and developing or enhancing systems and workflow solutions. She focuses on creating standardized processes and drafting detailed standard operating procedures (SOPs) to improve efficiency and profitability. By implementing repeatable workflows and client communication templates, she enables designers to focus on their creative work while streamlining business operations.

    Jen’s experience in design firm operations includes:

    Project Management: Overseeing project timelines, budgets, and deliverables to ensure projects are completed on time and within budget.

    Vendor Coordination: Managing relationships with suppliers, contractors, and third-party vendors to ensure timely, cost-effective delivery of materials and services.

    Logistics Management: Organizing material transportation and delivery, managing inventory, and coordinating installation schedules.

    Documentation Management: Developing SOPs and implementing systems for tracking and storing project documentation, contracts, and design plans.

    Budget Tracking: Monitoring and managing project expenses, including invoicing and financial reporting.