Positive New Year's Resolutions Perfect for Interior Designers

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A new year doesn’t mean you need a whole new you—but it’s the perfect occasion to fine-tune your design life. Let’s trade in overworked schedules, messy workflows, and blurred boundaries for more creativity, clarity, and also fun. With 2025 on the horizon, it’s time to design a year you’ll love working in.

1. Make Over Your Digital Space

Is your computer groaning under the weight of unnamed screenshots, duplicate PDFs, and random files labeled "final_final_v3_FORREAL.pdf"? This year, commit to a digital detox. Organize your project files, back up your hard drive, and set up systems that make finding what you need effortless. A clean workspace—digital or otherwise—works wonders for creativity.

Pro tip: Schedule a bi-weekly cleanup. You’d be surprised how quickly files pile up again.

2. Trust Your Curation

When presenting ideas to clients, do you show everything and the kitchen sink? This year, aim for focus. Narrow down the options you present, highlighting only what fits their needs and vision. Too many choices can overwhelm a client and leave them second-guessing. Your confidence in your curation will boost theirs in the process.

3. Strengthen Your Systems

Every designer has a kryptonite: maybe it’s onboarding clients, keeping track of timelines, or managing your time effectively. Don’t let it keep gnawing at you; tackle it head-on this year. Streamline your processes with tools, templates, or even a bit of professional help if needed. Small improvements in these areas can make a huge difference in how smoothly your projects run.

4. Set Boundaries Like a Pro

The client wants “just a quick update” that snowballs into three extra hours of work. Your friend casually asks for help redesigning their living room, but what they mean is a full, unpaid project. This year, get comfortable saying no—or at least setting limits. Start using clear contracts and stick to them to avoid scope creep. When friends or potential clients ask for freebies, try:

“I’d love to help! I offer consults at [your rate].”

“That’s such a fun idea! Let me know if you’d like me to quote it as a project.”

It’s not selfish to protect your time—it’s professional.

5. Master One New Skill

What’s one thing you’ve been wanting to learn but keep avoiding? Maybe it’s perfecting your use of rendering software, diving into sustainable design certifications, or finally figuring out how to properly light a room. Choose one new skill for 2025 and make it a focus. You don’t have to master it overnight, but committing to steady progress will feel like a win by year’s end.

6. Recharge Your Creativity

You can’t pour from an empty cup—or create stunning designs when your brain feels like a deadbolt. Make rest a non-negotiable part of your routine. Whether it’s a midday walk, a tech-free Sunday, or just setting firmer work hours, prioritizing balance doesn’t just help you. It means your clients get the best version of your creative mind. 

7. Celebrate the Wins

When a project wraps, do you take a moment to appreciate what you’ve achieved—or do you rush straight to the next thing? This year, celebrate your wins, big or small. Post it online, share it with peers, or just treat yourself to something that makes you smile. Every project you complete is a testament to your talent and dedication. Recognizing that is as important as the work itself.

8. Make Time for Your Own Sanctuary

You spend so much time creating dream spaces for others that your own might feel like an afterthought. In 2025, carve out time to design something just for you. It doesn’t have to be a huge overhaul—it could be as simple as a cozy reading nook, a refreshed office, or the perfectly styled shelf that makes you pause to admire it every time you see it. You deserve to live in a space that inspires you.

The beauty of a new year is the opportunity to grow—not by working harder, but by working smarter. These resolutions are a reminder that progress doesn’t have to be perfect to be powerful. In 2025, aim for balance, joy, and a little extra magic in everything you design. Here’s to a 2025 full of inspiration and intention!

xx, Danae

Is Your Instagram Profile Turning Clients Away? 8 Mistakes to Avoid

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Let's start by acknowledging that you probably didn’t set out to be a social media influencer–you’re an interior designer! It’s perfectly normal (and incredibly common) to feel a bit out of sync with today’s ever-changing social media standards. Luckily, managing your Instagram doesn’t have to become a full-time job; a social media manager can take the wheel if needed. But a little self-reflection never hurts, and you can see how your profile stacks up. If any of these cheeky descriptions hit home, read on for our pro tips to boost your Insta game!

1. The Beige Wall

All neutrals, all the time. It’s a palette you could meditate to, but it might also make followers snooze. While a consistent look is great, too much beige can flatten your profile and make your work blend into everyone else’s.

Pro Tip: Break up the neutrals with the occasional pop of color or a bold design choice to give followers a focal point. A bold or colorful vignette can go a long way in adding dimension to your profile and keeping followers scrolling.

2. The Mix-and-Unmatch

A little chaotic, a little all over the place. This profile is like a closet full of patterns but no clear style. Each post is beautiful on its own, but there’s no cohesive aesthetic tying it all together, which makes it hard for followers to “get” your brand. 

Pro Tip: Create a simple visual theme with consistent photo presets and fonts that match your branding and signature style. When your posts use the same tones and branded elements, your grid will feel curated without stifling creativity. The goal is to give clients a clear sense of who you are and the vibe you bring.

3. The Perfectly Posed

Your grid looks like a magazine shoot, with each post more polished than the last. While that’s definitely impressive, the overly staged look can make your profile feel cold and untouchable. People love seeing the process and real life behind the perfection.

Pro Tip: Balance the glam with some more candid, relatable posts. Share a messy desk, a peek at your design process, or even a snippet of a challenging install day. These posts remind followers there’s a real person behind the perfection—and that you’re approachable and authentic.

4. The Selfie Shrine

It’s great that you’re showing up, but when most of your posts feature just you, clients might wonder where the portfolio is hiding. While clients love knowing the designer behind the work, showcasing your spaces is just as important. 

Pro Tip: For every selfie, post a “shelfie” (or a gorgeous room shot) to balance the personal with the professional. Use your selfies to tell a story, like posing on-site at a project or sharing a design tip. This way, followers get to know you while also seeing your design expertise in action. 

5. The Hashtag Hoarder

Nothing wrong with a few hashtags, but if you’re dropping 30 ultra-broad ones like #InteriorDesign and #HomeDecor, your posts are getting lost out there. Hashtags are most effective when they’re a mix of broad, niche, and unique tags.

Pro Tip: Use 5-10 focused hashtags that are relevant and specific to your style, location, or niche, like #ModernFarmhouseLA or #UrbanEclectic. Try creating a branded hashtag for each project, like #ProjectNashvilleNook, so clients can easily follow the journey of each design.

6. The Vanilla Voice

Your posts look great, but the captions feel copy-pasted from a real estate listing. If your followers are nodding off mid-caption, it’s time to spice it up. Captions are your chance to show personality, humor, or share something real.

Pro Tip: Think of captions as a chance to share a story or insight behind each post. Give a quick backstory on a design decision, share a challenge you overcame, or ask followers what they think about a bold color choice. Keep it real and relatable—you don’t need to be Shakespeare; just be you.

7. The All-or-Nothing

You’re either posting a storm or radio silence for weeks. When you flood the feed, it can be overwhelming, but disappearing doesn’t do much for building client trust. Consistency is key in social media, so try to keep a steady flow.

Pro Tip: Plan your posts ahead with a simple content calendar, and consider scheduling and automating posts to keep up with a regular rhythm. Aim for one or two posts a week—having a plan helps keep your profile active, which shows potential clients you’re engaged and committed.

8. The Ghost Stories

Your grid is all polished posts, but your Stories? Crickets. Stories give followers a more personal, up-to-date look into your world and let them connect with you on a daily basis. If you’re only posting to the grid, you’re missing out on that personal touch.

Pro Tip: Use Stories to give sneak peeks, share your favorite finds, or post quick tips. Even a morning coffee shot or “mood of the day” can make your profile feel more alive and engaging. Add Story Highlights to keep your best Stories accessible, like “Portfolio,” “Our Process,” or “Design Tips.”

Do I need to delete my old posts and start over?

Not at all! Instead of scrapping your past posts, think of them as part of your growth journey. A well-curated Instagram doesn’t mean you need to erase everything; instead, start by implementing these tweaks moving forward. If there are a few older posts that really don’t reflect your brand, you can always archive them. But ultimately, your profile should feel authentic and show your evolution—clients will appreciate seeing both where you started and where you’re headed.

With a bit of reflection and maybe a bit of help, you can make sure your profile is a place where clients feel excited to follow along and—hopefully—hire you! Happy posting!

Looking to outsource social media management? Reach out and we’ll match you with an expert.

xx, Danae

Behind-the-Scenes Content Ideas Your Followers Will Love

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If you struggle with content ideas while waiting on those final pro shots from a completed project, you’re not alone! Reveal photos are incredibly satisfying, but there’s so much you can share along the way to bring your followers (and future clients!) into the experience without loads of extra work. People love the journey just as much as the finished product. So, add some of these ideas to your content calendar, grab a few in-the-moment snaps, and let everyone in on the behind-the-scenes moments that make each project unique!

1. Before and After (the Real Way)

To make this fresh, focus on in-the-moment shots from various stages. Start with a quick walkthrough of the blank room and capture updates at each milestone—like after demo day, mid-installation, or when new paint goes up. Don’t shy away from the messy phases, with paint cans scattered, dust in the air, and tools all around. These raw, real glimpses let followers appreciate the journey as well as the small choices that lead to big results.

2. Micro-Moments

Whether it’s the perfect trim, layered textures, or unique hardware selections, zoom in to show what makes a room feel cohesive and curated. Talk about why you chose these elements or how they tie into the overall look. These kinds of “micro” moments will be a hit with fellow designers who love the art of thoughtful details—and clients who may not have noticed all the extra touches before.

3. Mood Board Mondays (or Whatever Day Works for You)

Sharing mood boards is a simple way to let followers see where your design ideas come from. Show your favorite color palettes, unique pattern combos, or fabric swatches—and add a quick note on why you think they’ll work for a particular project. Feeling brave? Ask for feedback! Inviting your followers to chime in on your creative process can make them feel a little more invested in the outcome.

4. Tools of the Trade

Giving a quick tour of your favorite tools, gadgets, or go-to apps can be surprisingly fun to share! Whether it’s a peek at your design software, tablet and stylus, that trusty sketchbook, or your well-loved color fan deck, let your followers in on how these essentials help you bring your designs to life. It’s a great way to demystify the process and show what really keeps your workday moving.

5. Meet the Makers

Have a go-to craftsperson, furniture maker, or fabric expert? Introduce them! A quick interview or a photo together gives your followers a peek into your network of talented people. It’s a great way to show off the collaborative side of design, and it gives credit to those whose work makes your projects truly special.

6. Your Work Station Setup

Our workspaces often aren’t picture-perfect. Sometimes, they look more like “organized chaos” than anything. Maybe there are mid-project samples scattered around or a half-finished coffee beside your redline sketches. Snap a shot of your real work zone, or, if you just did a quick tidy-up, capture that rare calm before the creative storm. And if music’s your thing, why not share the playlist that’s been fueling your latest projects? It’s these real-life touches that make your workspace feel relatable.

7. A Day in the Life

Take your followers along for a day in your life! Whether it’s starting off with coffee and emails, an afternoon of sample sourcing, or an evening client meeting, a “day in the life” series gives a fun, personal peek into your routine. This kind of content can be light and candid, showing the balance between the creative and practical sides of your work.

8. Design Tips & Pro Lessons

Share some of your go-to design tricks or lessons in action! Whether it’s a clever way to hide cords, make a small room feel bigger, or choose the right rug size, these practical tips give followers insight into your expertise. For example, show the correct way to install a light fixture or explain why a particular color or material works perfectly for a space as you’re setting it up. These pro tips let your followers see the thought and skill behind your designs.

If you’re looking to connect with your followers—whether they’re future clients, fans, or fellow designers, remember that “picture-perfect” isn’t everything. The most relatable content often makes the biggest impact. And we get it—you’re busy! If getting your photos and videos ready for posting feels like a lot, consider bringing in a social media assistant to help. That way, your online presence keeps growing while you stay focused on the work you love. Reach out to us to get matched with a specialized VDA (Virtual Design Assistant) who can keep you on track with a social media strategy that truly works for you!

xx, Danae

P.S. Get ready for the holiday event of the season. RSVP for Sandra Funk's virtual Holiday Workshop, "All I Want for Christmas is Wealthy Clients, Joy... and a Design Empire" on December 4th at 3 PM EST to be entered to win a massive giveaway that CEOs dream about.

Your Ultimate Pre-Holiday Checklist to Fully Disconnect This Year

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Holidays are right around the corner, and for a lot of interior designers, the idea of fully disconnecting sounds like wishful thinking. End-of-year project crunches, a flood of to-dos, and the constant “just one last thing” requests can make even a short getaway feel impossible. But here’s the good news: with a few smart moves, you can get your affairs in order in a way that actually lets you unplug, feel at ease, and enjoy quality time with the people who matter most.

So, here’s your pre-holiday checklist. Let’s make this the year you can disconnect without the nagging feeling that the business will go up in flames in your absence.

1. Set Up an “Out of Office” (That Covers Everything)

The classic out-of-office reply can be a lifesaver if it’s set up right. Don’t just drop in dates—use this as a chance to be clear about expectations, both for your clients and for you. Set it up to start a day before your break, giving you some breathing room to wrap up any last-minute needs without a flood of “while you’re still here” requests. For a gentle heads-up, consider adding your upcoming OOO dates to your email signature a few weeks in advance. In your out-of-office message, make sure to include:

  • The exact dates you’ll be out of reach.

  • A “when to expect a response” timeframe for after your return.

  • A helpful contact in case of emergencies (a colleague or assistant, if available).

  • Some encouragement for the client to relax and enjoy the season, too.

Try wording it as a friendly note rather than a stiff business email. For example:

“Happy holidays! I’ll be away starting December 20th and returning to emails on January 3rd. I’ll catch up on messages in the order they arrive when I return, so don’t worry if there’s a short delay. Wishing you a restful, joyful season!”

2. Identify Priority Projects and Communicate Early

A couple of weeks before you log off, make a list of your open projects and categorize them by priority. Focus on what truly needs to happen before the break and what can wait until January. Then, communicate your timeline and availability clearly with each client. This can save you from “just a quick change” emails at the last minute.

Consider emailing clients to let them know where things stand, along with any next steps they should expect. Being proactive here reassures them that things are on track and lets you set clear boundaries about your availability.

3. Automate Reminders and Updates

Automation is your friend when you’re away. Set up automated email reminders for clients to keep them updated on timelines, due dates, and status updates. This could be as simple as an automated calendar notification or an email scheduled through your email service.

Think about these quick automations:

  • Scheduling reminders to send after the holidays, nudging clients if they have tasks to complete.

  • Reminders for you (or your assistant) about tasks that may need attention as soon as you return.

A quick setup can ensure clients aren’t left wondering what’s next and keep you from mentally rehashing what might fall through the cracks.

4. Delegate What You Can

If you’re feeling stretched, this might be the perfect time to consider delegating some of your workload. Tasks like managing client communications, organizing project details, and handling administrative odds and ends can be handed off to free up your time and let you fully disconnect. If you have an assistant or team, create shared documents and checklists so everyone knows who’s covering what while you’re away.

And if you don’t have a team in place, we, at Elite Design Assistants, can match you with virtual design assistants with specialties across project management, client support, social media, and beyond. There are experienced professionals ready to help take tasks off your plate so you can focus on what matters most this season. 

5. Get Your Finances Ready for a Fresh Start 

Before you head out, take some time to close out any lingering financial tasks. Invoice all remaining clients for completed work, make any last-minute payments, and consider reconciling your accounts. This gives you a clean slate when you’re back and prevents the classic “back to work” financial overwhelm.

If this sounds like a lot, just aim to get any “must-haves” done. You don’t need perfection here—just enough to help you come back without any big surprises.

6. Set Some Time for Yourself

It’s hard to relax if you go from full throttle to “vacation mode” in the blink of an eye. If possible, give yourself a day (or even an afternoon) to wind down before diving into holiday mode. Use this time to wrap up loose ends, plan for a smooth start to the new year, and do something for you. Even if it’s just half a day, this short pause can do wonders for your ability to relax. 

7. Give Yourself Permission to Disconnect

This one’s a little different—it’s about your mindset. Chances are you’re dedicated to your clients, and that’s great. But remember: if you’ve set everything up, there’s nothing to worry about. You’ve prepped, planned, and communicated. The wheels will keep turning, and you’ll be back before you know it.

Try to remind yourself that you deserve a break as much as anyone else. For interior designers, creative and personal recharge isn’t a luxury; it’s essential. So embrace this time with family and friends, knowing that you’ve set yourself up for a worry-free holiday. 

Happy holidays, and here’s to a restful (and well-deserved) break!

xx, Danae

Holiday Gift Ideas for Clients

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The holidays are a prime opportunity to show your clients just how much you appreciate them. A thoughtful gift can say a lot about your attention to detail and your understanding of what brings joy into their lives. Whether you’re going for a little pampering, some gourmet touches, or a dash of adventure, these gift ideas will leave a lasting impression. Here are this year’s best picks:

Relax & Recharge: Gifts for a Little Extra Comfort

After a whirlwind year, your clients will love something that helps them unwind and indulge. These luxurious picks bring comfort with a side of style—because who says relaxation can’t be chic?

Hand-Poured Scented Candles

Instantly vibe up any room with a sophisticated candle that fills the air with warm, inviting scents like sandalwood or bergamot. It’s the perfect gift for setting the mood, whether they’re entertaining guests or just having a quiet night in.

Decorative Candle Snuffer

For candle lovers, this chic wrought iron snuffer adds that final touch to their relaxation ritual. It’s a small but mighty accessory that makes every candle-burning moment feel a little more special.

Luxury Hand Soap and Lotion Set

Sure, your clients might transfer the contents into those stylish dispensers you so thoughtfully selected for their bathrooms, but the micro moments of luxury will still be there with every wash. These are the kinds of details that elevate their daily routine—just the right amount of pampering.

Luxury Slippers

A pair of high-end slippers will make your clients feel like royalty. Soft, cozy, and ridiculously comfortable, they’re the perfect way to bring a little luxury to everyday lounging.

For the Foodies: Gourmet Delights for Kitchen and Table

If your clients love to cook, entertain, or just enjoy the finer things in life, these gifts will hit the sweet spot. From elegant barware to delicious treats, these are designed to make anyone feel like the host with the most.

Crystal Decanter Set

Nothing says "I appreciate a good drink" like a stunning crystal decanter set. It’s one of those gifts that your clients will proudly display—and use to pour a perfectly chilled drink when hosting their next gathering.

Artisanal Olive Oil and Balsamic Set

Perfect for the client who loves to cook or entertain, this gourmet olive oil and balsamic set adds instant flavor to their kitchen. It's a foodie’s dream and a beautiful addition to their countertop (or pantry, for our clear-counter team).

Serving Board

Whether it’s for cheese, charcuterie, or appetizers, a serving board gives clients that proud host moment every time they use it. It’s functional, stylish, and makes even the simplest gatherings feel a little more elevated.

Gourmet Hot Chocolate Set

People love receiving a fun variety pack of gourmet hot chocolates, because who doesn’t like trying different flavors? It’s the ultimate cozy gift, perfect for snuggling up with loved ones or indulging in a solo treat during the colder months.

Adventures Await: For the Explorers at Heart

For the clients who are always planning their next getaway or love outdoor adventures, these gifts bring a sense of exploration—and they look just as good displayed at home. It’s all about blending style with adventure here.

Picnic Blanket

A foldable, easy-to-carry picnic blanket is the perfect companion for outdoor gatherings, providing both style and function for spontaneous outings.

Rustic Leather Notebook

A leather-bound notebook makes a thoughtful gift for the client who loves jotting down travel ideas or simply needs a place to capture daily musings. It’s practical, stylish, and just feels special.

Personalized Luggage Tag Set

Sleek, personalized luggage tags are a travel essential, perfect for clients who are always on the go, offering a personal touch while being completely functional.

Magnifying Glass

A vintage-inspired magnifying glass brings an air of exploration to their space, serving as both a functional tool and an elegant decor accent.

These holiday gift ideas are designed to make your clients feel appreciated, while also giving them something they’ll genuinely enjoy using or displaying. Happy gifting!

xx, Danae

The 7 Most Impactful Website Updates You Can Make

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Your website is often the first point of contact for potential clients, and like a well-designed room, it should be both beautiful and functional. By making a few key updates, you can turn your site into a more effective tool for growing your business. Whether you’re hoping to attract new clients or showcase your best work, these seven adjustments can make a big impact.

1. Spruce Up Your Branding

Branding is more than just your logo—it’s the personality of your business. Take a step back and see if your website still reflects who you are as a designer. Have you recently shifted your design style? Maybe you’ve expanded your services or refined your process. Update your branding to reflect this growth, whether it’s through a fresh new logo, updated color palette, or new fonts.

And make sure your branding is consistent across all pages of your website. A cohesive look instantly communicates professionalism and trustworthiness, while also making your site more visually appealing.

2. Simplify Your Navigation Menu

When it comes to website navigation, less is often more. If your visitors can’t find what they’re looking for within a few clicks, they’ll probably bounce. A streamlined, easy-to-navigate menu will guide them effortlessly through your site, making it more likely they’ll stick around and explore your services.

Stick to essentials like “Home,” “About,” “Portfolio,” “Services,” “Blog,” and “Contact.” Avoid cluttering the menu with too many subpages or overly creative labels—your goal is clarity, not confusion. By simplifying the user experience, you make it easy for visitors to learn more about you and take the next step toward working together.

3. Add a Clear Call to Action (CTA) on Every Page

A beautiful website is great, but it needs to be functional too. Think of your website as a map—each page should guide visitors to take the next step. This is where clear, strong calls to action (CTAs) come in.

Whether it’s “Schedule a Consultation,” “View Our Portfolio,” or “Contact Us,” having a CTA on every page gently nudges your visitors toward action. Keep the language friendly and inviting. For example, instead of “Contact us,” try “Let’s create your dream space together” or “Ready to start your project? Let’s chat!”

4. Update Your Services Page

Your Services page is often where potential clients decide if you’re the right fit for them. Make sure it’s clear, concise, and up-to-date. Break down your offerings into bite-sized sections that are easy to digest, and avoid jargon that might confuse or overwhelm visitors.

Think about adding a “What to Expect” section or outlining the steps in your design process. This not only shows transparency but helps set the tone for what it’s like to work with you. Be sure to include pricing if that’s part of your business model, or at least give a range to manage expectations.

5. Tell a Story as Part of Your Portfolio

Your portfolio is the heart of your website. While images of beautifully styled rooms are essential, telling a story behind each project can create a deeper connection with potential clients. People want to know more than what the space looks like—they want to know why it was designed that way and how it solved your client’s problems.

Add brief, engaging captions to your portfolio images. For example, instead of just posting a photo of a minimalist living room, include a caption like, “This serene living space was designed for a busy family of five, offering a calming retreat with smart storage solutions.” This gives visitors insight into your design process and helps them see how you can bring their vision to life.

6. Embed a Virtual Consultation Scheduler

In today’s digital world, convenience is key. Embedding a virtual consultation scheduler right on your website allows potential clients to easily book time with you without the back-and-forth of emails. It streamlines your client intake process and creates a sense of immediacy.

Tools like Calendly or Acuity Scheduling integrate seamlessly with most websites, allowing visitors to see your availability and schedule a consultation in just a few clicks. This kind of automation makes you more accessible and shows that you’re ready and willing to start a conversation with them.

7. Optimize for Mobile

More than half of web traffic these days comes from mobile devices, so if your website isn’t mobile-friendly, you’re definitely losing out on potential clients. A responsive design ensures that your site looks great and functions well, whether it’s being viewed on a desktop, tablet, or phone.

Make sure your images load quickly, your text is easy to read without zooming in, and your navigation is simple and intuitive on smaller screens. Test it yourself—if you have to pinch, zoom, or scroll awkwardly, it’s time for an update. A smooth mobile experience keeps visitors engaged and helps boost your rankings on search engines like Google.

Sound like a lot of work? Making these changes doesn’t have to be overwhelming. Pick one or two to tackle today, and you’ll be well on your way to creating a website that works as beautifully as the spaces you design.

xx, Danae

P.S. If you need help with these or other updates to your website, we might just know of someone who can help ;)

Best Practices for Delegating Blogging and Copywriting to a Virtual Design Assistant

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Your time is precious, and making a name for yourself in the interior design industry seems to demand more of it every day. You got into design because of your passion for creating beautiful spaces, not to spend your time writing blog posts or crafting web copy. If you're considering delegating some of those tasks, like blogging or copywriting, to a Virtual Design Assistant (VDA), you're on the right track! But how do you get the most out of this partnership and still see results that reflect your brand?

As part of our “Best Practices” series, here are some tried-and-true tips for smoothly transitioning your content creation needs to a VDA while keeping your brand’s voice front and center.

1. Define Your Content Goals Clearly

Before offloading any writing tasks, set clear goals for your content. Are you looking to establish yourself as an expert in a niche, drive more traffic to your site, or engage potential clients? Knowing the specific purpose behind your content will help your VDA craft blog posts or marketing copy that aligns with your business objectives.

If part of your strategy includes improving search engine visibility, share that goal with your VDA upfront. Define any SEO keywords you’d like to focus on, so they can incorporate those into your content in an organic way. This can help build your online presence over time by aligning the content not just with your voice, but also with the terms your audience is searching for.

2. Share Examples of Your Voice and Tone

One of the trickiest parts of delegating writing is making sure the voice and tone still feel like you. To help your VDA capture your brand’s personality, share examples of past blog posts, social media captions, or newsletters that reflect the voice you want to maintain.

Do you prefer a conversational tone, or something more polished and professional? Are there specific phrases or ways of expressing yourself that you love—or hate? Do you crack the occasional joke or stay buttoned up? The more you communicate your style preferences upfront, the more quickly your VDA will adapt and produce content that feels authentic to your brand.

3. Create a Content Calendar Together

Content creation can easily slip through the cracks without a plan in place. Collaborate with your VDA to build a content calendar that outlines what needs to be written, when it’s due, and when it will go live. This will keep your content organized and help make sure it aligns with promotions, events, or project milestones. Plus, having a calendar gives both you and your VDA a clear sense of what’s coming up, making the content creation process less reactive and more strategic.

4. Provide Big Picture Insights

Your VDA might be great at crafting content, but you're the expert when it comes to your business. To create content that truly reflects your brand, they need to be fully up to speed on who you are, what your studio stands for, and the projects that define your work. Share the backstory of your business, key moments in your journey, and the personality traits that make your studio unique. Additionally, make sure your VDA knows about any standout projects you’ve completed or upcoming milestones. The more context they have, the more personal, engaging, and relatable the content will feel, both for your collaboration and for the reader.

Since your VDA isn’t working alongside you in a physical office, it’s essential to make an ongoing, conscientious effort to keep them in the loop with relevant details. Whether that’s through regular check-ins, sharing project updates, or just talking through your design philosophy, keeping these lines of communication open will help your VDA infuse your content with authenticity. This effort also makes the working relationship more human, turning what could feel like a strictly transactional partnership into a dynamic, creative collaboration.

5. Start Small

Don’t feel like you need to hand over all your content creation tasks at once. Start small—maybe with a single blog post or a few social media captions—and gradually build from there. This approach gives your VDA time to adapt to your style, and it gives you a chance to evaluate their work without feeling overwhelmed. Over time, as the relationship builds, you can delegate more complex tasks, such as long-form blog posts or newsletters.

6. Offer Constructive Feedback

Delegating writing isn’t a one-and-done process. Expect a bit of trial and error at first, and be prepared to offer constructive feedback. Instead of simply saying what you don’t like, explain why something didn’t work and offer suggestions for improvement.

For example, if a blog post doesn’t align with your vision, provide specific examples of how the tone or content could be adjusted. Remember, it takes time for your VDA to fully understand your brand’s nuances and preferences. With patience and open communication, you’ll eventually develop a working rhythm that requires less oversight and produces better results. The more specific and clear your feedback, the faster your VDA will adapt to your style.

7. Leverage Your VDA for More

Once your VDA is producing great blog posts and copy, don’t stop there! VDAs can often assist with additional tasks, like managing social media, updating your website, or even creating email marketing campaigns. You’ve already spent the time getting your VDA up to speed on your brand and voice, so why not tap into their full potential? Leveraging their skills beyond blogging can save you even more time and create a cohesive brand presence across all your content channels.

Delegating your blogging and copywriting to a VDA can feel like handing off part of your voice, but with the right practices in place, you’ll create a strong partnership that frees up your time without sacrificing quality.

xx, Danae

P.S. Not looking for a virtual design assistant right now? No problem! Elite Design Assistants might still have exactly what you need. Explore our extensive library of prewritten blog content and email templates—designed to help you stand out in the industry and connect effortlessly. Check out all our resources by clicking the button below.

Top Secrets to Working Effectively with Contractors

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If you’ve been an interior designer for a while, you’ve likely had at least one difficult encounter with a contractor. Whether it's missed deadlines, overlooked design details, or poor communication, challenges can arise. While a perfect, conflict-free relationship isn't always possible, there are strategies to help prevent tense situations.

Ultimately, designers and contractors share the same goal: keeping the client happy and delivering a successful project. Even if the contractor doesn’t work directly for you, following your vision means a smoother project, which benefits both you and the contractor.

As designers, it's important to manage contractors effectively because their work reflects on your professionalism. When a project is added to your portfolio, you can’t include a disclaimer about sloppy work being the contractor’s fault. The finished result is seen as your work, so it's in your best interest to make sure their performance meets your standards. 

Some designers prefer the client to hire the contractor directly, which reduces liability but also limits control. Others recommend a list of trusted contractors to maintain some influence. Either way, taking proactive steps helps build a positive working relationship and reduces potential issues. Here’s how to manage those relationships more effectively.

1. Clarify Your Role

One of the most important steps in managing contractors is making your role clear to both the client and the contractors from the beginning. Everyone involved needs to understand that you, as the designer, are the point of contact for any design-related questions. Contractors should never approach the client directly for input on the design or materials. All preferences and selections have been made by you for a reason, and any changes should be channeled through you to maintain the integrity of the project. And this way, the client doesn’t feel pressured to make decisions on-site without understanding the overall design context.

2. Put Everything in Writing

Start by clearly outlining the Construction Scope of Work—separate from your design scope—that details the contractor's responsibilities, timeline, and billing. Any changes to the original plan should be documented in a change order and signed by the client to confirm their approval of adjustments and associated costs. Additionally, document any mistakes or subpar work by the contractor, keeping photos, notes, and related communication in case issues escalate. Proper documentation helps protect you and ensures everyone stays accountable throughout the project.

3. Set Guidelines Early On

A great way to set expectations is by submitting a guidelines booklet to the contractor before work begins. This booklet should outline key requirements such as maintaining a clean worksite, specific work hours, and client property protection (e.g., no smoking or even inappropriate language on-site). While these might seem like small details, they can have a big impact on the client’s experience and perception of the project. If you hire the team directly, you should draft a detailed contract with a series of commitments regarding timeline, quality standards, and communication protocols. It’s much easier to hold contractors accountable when you have a formal agreement in place.

4. Add Key Requirements to the Drawing Set

In addition to your guidelines booklet, it’s smart to add key requirements directly into the margins of the drawing set. Contractors are much more likely to reference the drawings regularly, so if something is critical to the design (e.g., grout lines, paint finishes, or trim specifications), make sure it’s noted clearly on the drawings. This reduces the likelihood of important details being missed.

5. Do Your Research

Before recommending or hiring a contractor, do your homework. Start by asking for references from previous clients and checking online reviews to get a sense of their reputation. It's also a good idea to visit completed projects, if possible, to see their work firsthand. Make sure that the contractor is both insured and bonded—this provides protection for both you and the client if something goes wrong. You can request copies of their insurance certificates and bond documentation, and don’t hesitate to verify them with the issuing companies. A little research up front can save you a lot of headaches down the road.

6. Make Regular Site Visits

Regular on-site supervision is key to making sure everything stays on track. By visiting the site frequently, you can spot issues early, confirm that your design is being followed, and maintain open communication with the contractor. This hands-on involvement shows both the contractor and the client that you’re committed to delivering a high-quality result.

7. Create an Escalation Plan

Despite your best efforts, sometimes things will go wrong. Having a clear, predefined escalation plan can help you manage these issues when they do arise. For example, agree with the contractor on what happens if they miss a deadline or deliver subpar work. This might include financial penalties, extra work hours, or bringing in additional resources to fix the problem. Knowing there’s a plan in place can help you and the contractor navigate stressful situations with less friction.

8. Build a Positive Professional Relationship

Building rapport with contractors is one of the best long-term strategies for smooth project execution. When you take the time to foster trust and mutual respect, the contractor is more likely to go the extra mile for you, and you’ll find that projects tend to run more smoothly each time you work together. Beyond the logistics, it’s rewarding to have that human component in your work life—knowing you can rely on each other creates a better work environment for everyone involved.

Working with contractors isn’t always easy, but by clarifying expectations and maintaining consistent communication, you set the stage for a more successful project. And when everyone works together toward the same goal, the end result is a finished project that reflects well on both you and the contractor.

xx, Danae

Top Questions Budding Interior Designers Ask, Answered

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Design school can be demanding and thorough, but it often misses out on the nitty-gritty of running a business in the real world. If you’re just starting out as an interior designer, it’s only natural to have a ton of questions. And let’s be real—even if you’ve been in the industry for years, there are moments when you wonder how other designers are handling things or if you’re keeping up with the latest practices. So whether you’re just beginning or have been in the industry for years, these questions are for you!

1. How do I set my pricing and fees?

Setting your pricing can feel like walking a tightrope. You don’t want to scare potential clients away with high fees, but you also don’t want to undersell yourself. The good news is, there’s no one-size-fits-all approach—many designers use a combination of pricing models to keep things flexible and fair. For example, you could start with a flat rate base fee for a clearly defined scope of work and then switch to an hourly rate for any additional services or changes beyond the initial agreement. When deciding on your rates, consider factors like your location, experience level, target client, and the complexity of the project. High-end clients in major cities might expect a different pricing structure than a young couple in a small town. It’s all about aligning your value with your market.

2. What is a typical workflow for a design project from start to finish?

A smooth workflow is the backbone of any successful design project. Here’s a typical flow that you can customize as needed:

  • Initial Consultation: Meet with the client to understand their needs, preferences, and budget. This is your chance to build rapport and set expectations.

  • Design Concept Phase: Develop the big-picture vision for the space. This might include mood boards, color palettes, and inspiration images. This phase helps you and your client get on the same page about the direction of the design.

  • Design Development Phase: Now, it’s time to dive into the details! This phase involves creating detailed floor plans, choosing materials, and selecting furniture. You might also develop 3D renderings or conceptual drawings to help clients visualize the space.

  • Procurement: With the design approved, it’s time to order materials, furniture, and decor. Coordinate with suppliers, manage timelines, and keep an eye on the budget.

  • Installation: This is where the magic happens! Coordinate with contractors and oversee the installation to ensure everything aligns with the vision.

  • Project Wrap-Up: After installation, do a final walk-through with the client, address any last-minute tweaks, and make sure they are thrilled with the result. This is also a great time to request testimonials and take professional photos for your portfolio!

3. What social media platforms are most beneficial for interior designers?

Choosing the right social media platform can elevate your business and connect you with potential clients. Here’s a breakdown:

Instagram: A must for interior designers! It’s perfect for showcasing your portfolio with high-quality images, behind-the-scenes stories, and Reels that show your personality and process.

Pinterest: Another visual powerhouse, great for driving traffic to your website and getting your designs in front of people actively searching for inspiration.

Facebook: It can be useful for building a community through groups or promoting your services via local business pages.

Houzz: Fantastic for connecting directly with homeowners looking for professionals and sharing reviews.

LinkedIn: Great for establishing authority, networking with other professionals, and sharing thought leadership content.

YouTube: Perfect if you’re comfortable in front of the camera—share design tips, process videos, or even virtual tours of your projects. 

4. What are the best project management tools for interior designers?

Staying organized and on top of things is key, and there are some fantastic tools out there to help you do just that. For general project management, Asana, Trello, and ClickUp offer great platforms to organize tasks, timelines, and team collaboration. For more interior design-specific needs, tools like Studio Designer, Design Files, Design Manager, and Houzz Pro (formerly Ivy) offer comprehensive solutions for everything from billing and procurement to client communication and product sourcing. Each has its strengths, so it’s worth exploring them to find the best fit for your workflow. 

5. How do I build a portfolio with little or no experience?

The classic “chicken and egg” situation—clients want to see a portfolio, but you need clients to build one. Start by designing for friends or family or even staging rooms in your own home. Take on small, low-budget projects or volunteer to do spaces for local businesses or charity events. Make sure to document everything—high-quality photos are fundamental. And don’t forget to share your process, not just the finished product. Mood boards, sketches, and before-and-after shots show clients how you think and execute.

6. How can I differentiate myself from other designers in a crowded market?

Finding your unique place in the design world starts with a bit of self-reflection. Here’s how to carve out your niche:

  1. Identify Your Strengths: Are you great with bold color palettes? An expert at sustainable design? Know your superpower and lean into it.

  2. Define Your Ideal Client: Knowing who you want to work with can help you tailor your messaging, portfolio, and marketing efforts.

  3. Develop Your Brand Voice: How do you want to be perceived? Fun and quirky? Elegant and sophisticated? Make sure this comes through consistently in all your communications.

  4. Show Your Personality: People connect with people, not just pretty pictures. Use your website, social media, and client interactions to let your authentic self shine through. 

7. What are the best ways to present design concepts to clients?

Presentation matters! Start by setting up templates in Canva or your preferred platform for professional and consistent presentations. Use a mix of samples and swatches, inspiration images, conceptual drawings, and, if the budget allows, 3D renders. Make sure to tailor your presentation style to each client—some might prefer a hands-on approach with physical boards, while others might be more tech-savvy and prefer digital formats.

8. What should be included in a client contract?

A solid contract is your best friend. It should clearly outline the scope of work, payment terms, timelines, and responsibilities. Include a clause on revisions to prevent endless changes without compensation. Make sure to cover what happens if either party needs to terminate the contract and add a section about the handling of delays, like those caused by supply chain issues. The goal is to protect both parties and set clear expectations from the start. You can read more on this in this post. 

9. How do I deal with clients who have unrealistic budgets or expectations?

When faced with tricky clients who have big dreams but a small budget, clarity is key. Start with a generic estimated budget calculator to help them understand the costs associated with different levels of finishes and furniture. Then, offer tiered proposals that give them options at various price points. This way, they can see what’s achievable within their budget and understand how upgrading impacts the overall cost, but it leaves the decision in their hands. 

10. What tasks should I be outsourcing?

Thankfully, just about any task can be outsourced, from bookkeeping to procurement to social media management. Even technical tasks like CAD drawings and renders can be handled by someone else. Here at Elite Design Assistants, we’ve got a team ready to help with all of that. Whether it’s something you’re not strong at, something you don’t enjoy, or something you simply don’t have time for, outsourcing is a smart way to keep your focus on the creative aspects of your business.

Starting out in interior design can feel like juggling a million things at once, but remember, every experienced designer started where you are. It’s completely normal to wonder how others are managing their processes, and networking can be a fantastic way to gain insights from other industry professionals who are open and willing to share their experiences. But remember, just because others are doing things a certain way doesn’t mean it’s the best way for you at this moment. Embrace your unique journey, be open to trying new methods, reassess from time to time, and trust that you’re finding the path that works best for you. Good luck—you’ve got this!

xx, Danae

Best Practices for Delegating Sourcing to a Virtual Design Assistant (VDA)

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For many interior designers, sourcing is one of the most enjoyable parts of the job. After all, finding the perfect pieces to bring a design vision to life is deeply satisfying. But let’s be honest—there’s only so much time in a day and as much as you might love curating that perfect coffee table, sometimes it’s just not feasible to do it all yourself. That’s where a Virtual Design Assistant (VDA) comes in. Entrusting someone else with sourcing decisions can be scary at first, but with the right approach, it can be incredibly rewarding. Delegating effectively to your VDA isn’t just about handing over a list and hoping for the best.  

Here are some best practices to keep in mind to make the most out of your collaboration:

1. Define the Scope Clearly — Really Clearly

Before your VDA can start sourcing, they need to know exactly what they’re looking for. The key to effective delegation is providing all the necessary details upfront to avoid the endless back-and-forth that can make you feel like you should have just done it yourself. Here’s a handy checklist to guide your brief:

  • Item type

  • Style

  • Color(s)

  • Material(s)

  • Dimensions range

  • Required quantity

  • Budget range

  • Maximum lead time

  • Shipping destination

2. Specify Your Priorities

Not all items are created equal. Some are non-negotiable centerpieces, while others are fillers that just need to fit the bill. Be upfront about which pieces are must-haves and which ones are “nice to have.” This helps your VDA focus their efforts where it counts and not spend hours hunting down the perfect $20 side table when what you really need is the sofa of your dreams. To further streamline the process, consider setting a time cap for sourcing certain items—for example, no more than an hour for vanity lighting options. This way, your VDA knows how much time to invest in each task and can prioritize accordingly.

3. Share the Big Picture with Visual References 

Sourcing without understanding the big picture is like picking out an outfit in the dark—you might grab some great pieces, but they could end up clashing. Give your VDA the tools to make cohesive choices by sharing visual references that capture your firm’s signature style, the client's aesthetic brief, and any key pieces that have already been selected. This could include brand guidelines, mood boards, renderings, photos of the current space, or images of similar products that fit your vision. With these insights, your VDA can filter for items that harmonize with the overall design and stay true to your creative intentions. 

4. Give Access to Your Preferred Vendor List

VDAs can be a valuable extension of your sourcing network, but they’ll need access to your existing relationships to really hit the ground running. Share your list of preferred vendors along with any login or access details, so they can continue building on the vendor-designer relationships you’ve already established. This maintains continuity and means you’re still benefiting from those trade discounts. If you’re open to exploring new vendor relationships, keep a folder ready with your details and resale certificate that your VDA can use to set up new trade accounts on your behalf.

5. Set Deadlines and Expectations for Deliverables

When you're working against a project timeline, timing is everything. Clearly outline when you need sourcing options delivered and specify the format that works best for you—whether it's a straightforward list with links or a more detailed presentation that includes pros, cons, and style notes for each item. Also, be specific about the number of options you’d like for each piece to avoid an overwhelming or insufficient selection. Regular check-ins can help keep things on course, but avoid falling into the trap of micromanagement. Trust your VDA to do their job, but be prepared to quickly pivot or provide additional guidance if the initial options don’t quite hit the mark.

6. Keep the Conversation Going

Keeping the lines of communication open is key to making your partnership with your VDA work smoothly. Make sure you’re regularly touching base—celebrate when they hit the mark and guide them when they need a bit of redirection. Over time, they’ll get a better feel for your style and preferences, and the whole process will become more effortless. The more you communicate, the better the results you’ll see in their choices.

Remember, collaboration is a bit like good design—it’s all about harmony, balance, and knowing when to let go. Give your VDA the trust and tools they need, and you’ll soon see how much easier (and more fun) your projects can be. You’ve got this—and so do they!

xx, Danae

MOVE OVER AI: 7 Times Emotional Intelligence Saves Design Dilemmas

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In the wise words of Maya Angelou, "People will forget what you said, people will forget what you did, but people will never forget how you made them feel."

Sure, AI-generated designs and tools are shaking up the interior design world, but nothing replaces the warmth of genuine human connection. We’re not suggesting you toss out your tech—AI can be a fantastic assistant—but pairing it with a healthy dose of emotional intelligence is where the real magic happens. Here are just some of the instances where developing your emotional intelligence (aka emotional quotient or EQ) can elevate your design process, project outcomes, and client relationships:

1. When You Need to Read Between the Lines

Have you ever sat in a meeting where your client says one thing, but you can tell there’s something more behind their words? This is where emotional intelligence really kicks in. It’s not just about listening to what they say—it's about noticing the way they pause, the excitement in their voice when a certain idea comes up, or that little hesitation over a particular style. These subtle cues help you get to the heart of what they really want, even if they can’t quite put it into words. 

2. When Dates Have to Be Pushed Back

Ah, the dreaded project delay. No one likes hearing that their timeline just got a little longer, but sometimes it’s unavoidable. Instead of just breaking the news and bracing for impact, your emotional intelligence helps you soften the blow. By empathizing with your client’s frustration and offering clear, reassuring communication, you can help them to stay calm, too, and turn what could be a major setback into just a minor bump in the road.

3. When They Want Luxury on a Tight Budget

The classic scenario: a client has a champagne taste on a beer budget. It’s tempting to roll your eyes, but you can steer the conversation in a more productive direction. Instead of just shutting down their grand ideas, use your empathy to understand what they’re really after. Maybe it’s the feeling of luxury rather than the specific high-end items or brands. Understanding their priorities and what they value most allows you to offer compromises that still feel like a win, keeping the dream alive while staying within budget. That being said, it’s okay (and responsible) to gracefully turn down clients who really aren’t a fit. 

4. When You Get Tough Feedback

No one likes to hear that a design isn’t quite hitting the mark, but tough feedback is part of the process. With their precious home and the investment that it is, it’s understandable that they feel on edge when they’re met with disappointment on any level. And you’ve put long days (and nights, let’s be real) into this project, so it’s easy to feel defensive. But your emotional intelligence helps you take a step back, really hear what your client is saying, and make it a helpful conversation. Instead of taking it personally, you can listen, adapt, and refine your ideas, showing your client that you’re committed to bringing their vision to life—even if it means going back to the drawing board.

5. When the Team Dynamics Get Tricky

In any project, different opinions and personalities come into play. Working with a team is great, but it can get a little dicey when personalities clash or communication breaks down. This goes for your in-house team as well as when collaborating with contractors. Your emotional intelligence makes all the difference. By understanding each person’s perspective and keeping the lines of communication open, you can avoid things escalating and keep things constructive (forgive the pun).

6. When You Want to Create a Space That Truly Feels Like Home

Not everyone can design a space that looks straight out of a magazine, but even fewer can also make it feel like home. That takes really getting to know your client—their quirks, their memories, the little things that make them tick. Maybe it’s a particular shade of blue that reminds them of childhood summers or a cozy nook where they can unwind after a long day. This means you’re creating a space that feels like them, a place they’ll love coming back to every single day.

7. When It’s Time to Wow Them with the Reveal

The big reveal is the moment everyone’s been waiting for. And while AI might help you along the way, it’s your EQ that brings the wow factor. You’ve spent the time getting to know your clients, understanding what makes them tick, and designing a space that feels uniquely theirs. When you present them with that finished room and you see their face light up, that’s the real magic. Joining them in the contagious excitement of that special moment is a beautiful thing.

Of course, these are just a few examples of how emotional intelligence can save the day. So, how can you improve your own emotional intelligence? Start by paying more attention to the little things—practice active listening, put yourself in your client’s shoes, and don’t be afraid to reflect on your own reactions. Building EQ isn’t an overnight task, but with a bit of mindfulness and effort, you’ll find that it starts to become second nature. And trust me, your clients (and your designs) will thank you for it.

xx, Danae

World Heart Day: Heart-Healthy Habits for Designers

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As an interior designer, you’re no stranger to creating spaces that nurture well-being and promote a sense of harmony for your clients. But today, let's shift the focus to your own health! After all, our daily routines and habits play a huge role in our overall wellness, especially when it comes to heart health.

With World Heart Day approaching on September 29, it's the perfect time to consider how your daily work as a designer might be impacting your heart—and what you can do to keep it beating strong. According to the CDC, every 40 seconds, someone in the US has a heart attack. Those numbers are a bit startling, but here's the good news: by making a few adjustments, you can take proactive steps to protect your heart. So, read on for some doable tips that will fit right into your busy life!

1. Move More, Sit Less

We know how easy it is to get lost in the details of a project, spending hours hunched over fabric samples or CAD drawings. But prolonged sitting can be a strain on your heart. Combat this by setting a timer on your phone to remind yourself to stand up and move every hour–no hitting snooze! Take a quick walk around the office, stretch, or even do a few simple exercises like lunges or squats.

2. Make Your Workspace Work for Your Wellness

Just as you create spaces that support your clients’ lifestyles, consider how your own workspace can support your health. Ergonomic furniture is a must, but don’t stop there. Incorporate elements like a standing desk or even a treadmill desk if you’re feeling adventurous. Position your desk near a window to maximize natural light, which not only enhances your mood but also encourages you to take micro-breaks to soak in some vitamin D—essential for cardiovascular health.

3. Watch What You Sip and Snack On

Let’s face it: when deadlines loom, it’s easy to reach for another cup of coffee or a sugary snack to keep you going. But too much caffeine and sugar can increase your heart rate and blood pressure, putting extra strain on your heart. Instead, stock your workspace with nutritious snacks like nuts, fresh fruits, or even dark chocolate (in moderation, of course). And when it comes to beverages, try swapping out one of those coffee cups for herbal tea or water infused with lemon or cucumber.

4. Practice Stress Management

Designing under pressure is almost a given in this industry. Tight deadlines, demanding clients, and the pursuit of perfection can all contribute to stress, which is a known risk factor for heart disease. Incorporate stress-relief techniques into your daily routine, like deep breathing exercises, meditation, or even a quick walk in the fresh air. Consider taking short breaks to step away from your work and clear your mind, whether that means doing a five-minute meditation or simply enjoying a quiet moment with a cup of tea. These small moments of calm can have a big impact on your cardiovascular health.

5. Prioritize Sleep

It’s not uncommon for designers to burn the midnight oil, especially when you’re working against the clock. However, getting enough quality sleep is crucial for heart health. Poor sleep patterns can lead to high blood pressure and other heart-related issues. Create a bedtime routine that helps you wind down, and try to stick to a consistent sleep schedule. This might mean setting a non-negotiable "design cutoff time" at night where you step away from work, relax, and prepare for a good night's sleep.

6. Stay Connected

Interior design can sometimes be a solitary profession, especially if you’re freelancing or working from home. Isolation can lead to stress and loneliness, which aren’t good for your heart. Make time to connect with peers, whether through networking events, online communities, or simply catching up with a colleague over coffee. Social interaction is not only great for your mental health but also helps keep your heart healthy by reducing stress and increasing feelings of well-being.

Remember, your well-being is not just a nice-to-have—it's an essential part of your daily routine. Make a commitment to weave these small, heart-healthy habits into your workday, and before you know it, they’ll become second-nature to you. Your health is worth the investment!

xx, Danae

Dress for Your Brand: Outfits by Interior Design Style

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Do you dress like you decorate? Discover your style potential by dressing to match the spirit of your brand! Whether you specialize in Mid-Century Modern or Coastal chic, I've curated the perfect outfits to reflect your design ethos. Explore these stylish looks that seamlessly blend fashion with your signature interior design style, making sure you always look as fabulous as the spaces you create for your clients. 

midcentury modern outfit from heartswoon dot com

1. Mid-Century Modern

For Mid-Century Modern fans, let your wardrobe reflect its clean lines and vibrant colors. A retro striped blouse with high-waisted flared pants in warm, earthy tones captures this aesthetic. The playful yet polished look blends geometric shapes with a streamlined silhouette. Adding a round straw bag brings in a touch of vintage charm, making the outfit nostalgic and effortlessly chic.

industrial outfit from carhartt

2. Industrial

Industrial style embraces a raw, edgy vibe. A sturdy denim jacket paired with neutral-toned pants and chunky black boots fits perfectly. This practical yet stylish ensemble, completed with a simple tote bag and hoop earrings, embodies the industrial aesthetic. It’s all about blending rugged materials with a touch of refinement.

farmhouse outfit from huidianyin

3. Farmhouse

Farmhouse style is cozy and inviting with a hint of rustic charm. A blue gingham blouse with delicate tie details and puffy sleeves, combined with a light denim skirt, captures this essence. Soft, breathable fabrics and timeless patterns make it ideal. A straw tote adds a functional yet stylish rustic accessory.

contemporary outfit from vogue

4. Contemporary

Contemporary style features clean lines and modern sophistication. A relaxed yet structured olive green blazer with matching wide-leg trousers and a simple black top fits the bill. Minimalist sandals and oversized sunglasses add a modern edge, while a woven tote introduces subtle texture, making the look both classic and contemporary.

eclectic outfit from lucy&yak

5. Eclectic Maximalist

Eclectic Maximalist style celebrates boldness and variety. A stunning floral jumpsuit layered over a bright orange turtleneck creates a dynamic, lively look. The vivid floral pattern paired with eye-catching orange showcases this style. Sturdy brown boots ground the outfit, adding practicality without sacrificing style, much like an eclectic interior.

coastal outfit from yerse

6. Coastal

Coastal style captures light, airy, and relaxed vibes. A striped two-piece set in soft, sandy hues embodies this look. Wide-leg pants and a sleeveless button-down top create a relaxed yet chic silhouette, perfect for seaside days. Paired with comfortable sandals and a straw crossbody bag, the look is effortlessly elegant.

traditional outfit from maukaliving dot com

7. Traditional

Traditional style is timeless elegance and classic sophistication. A crisp white blouse paired with high-waisted navy trousers reflects this. A knit vest adds texture and warmth, while a statement belt with a gold buckle brings in luxury. This look, with its clean lines and polished appearance, perfectly embodies traditional design’s grace and refinement.

mediterranean outfit from rove designs

8. Mediterranean 

Mediterranean style embraces warmth and charm. Earthy tones and breezy fabrics define this look. A loose, flowing white blouse paired with wide-legged terracotta pants captures the essence. Natural, breathable fabrics like linen add to the airy feel, perfect for warm climates. This look reflects the rustic beauty and sun-soaked ambiance of Mediterranean interiors, making you feel effortlessly chic.

 

I don’t know about you, but I can’t choose just one style. Which of these outfits are your favorites?

xx, Danae

Studio Designer Acquires Mydoma: What This Means for Your Design Firm

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Written by: The Studio Designer Team

Originally Published on July 25, 2024 here.

Studio Designer the leading business management software platform for interior designers, today announced it has acquired Ottawa, Canada-based Mydoma, a leading project management and design business platform for interior designers. Together, Studio Designer and Mydoma support nearly 20,000 interior designers across the United States and Canada, creating the design industry’s #1 business management software platform for residential designers.

Studio Designer features integrated project management, time-billing, and payment solutions with a full GL accounting system. More designers, bookkeepers, and accountants leverage Studio Designer than any other solution to perform an expansive set of functions, from creating the first client presentation to accounting for the final invoice. This is why Studio Designer is relied upon by more than 15,000 designers, including many of the industry’s largest and most well-regarded firms, including Ken Fulk, Pembrooke & Ives, and Nate Berkus.

Mydoma’s focus on delivering exceptional solutions for lead generation, project management, and time tracking has led the company to great success, particularly with smaller firms or those that have recently formed. Studio Designer and Mydoma together will be able to support design firms at every stage of their journey, from Day 1 to AD100.

“For over 30 years, Studio Designer’s mission has been to empower designers’ creativity with innovative digital solutions. Sarah and the entire Mydoma team share this mission. We look forward to working together to develop new tools that will enable designers to create beautiful work while running successful, profitable businesses at every stage of their design careers. We are incredibly excited to bring Mydoma into the Studio Designer family,” said Keith Granet, Founder and CEO of Studio Designer.

The two companies will form the largest product, technology, and service team dedicated exclusively to creating business management software solutions for interior designers. This will translate to greater capabilities to deliver new, innovative features to designers, and provide even greater levels of customer support and design business education opportunities. By incorporating Mydoma into Studio Designer’s expansive product and service offerings, design firms of all sizes and stages of growth will find a solution that enables them to operate at their best.

“As a former interior designer, I was inspired to create Mydoma to solve the challenges that I experienced firsthand running my own firm. Over the last ten years, we are proud to have built an industry-leading product used by thousands of designers across the US and Canada. We are thrilled to join Studio Designer, which shares our values and mission to enable designers to spend less time managing and more time designing. Our future is bright as part of the Studio Designer community,” Sarah Daniele, Founder and CEO of Mydoma.

Your Input Matters: Contribute to the 2024 Interior Design Business Survey

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We're in the final stretch of the 2024 Interior Design Business Survey, and we need your invaluable insights! The survey ends at 8:00 AM tomorrow, August 15th! Sponsored by Pearl Collective, Interior Talent, and Business of Home, this survey is your chance to shape the future of our industry by sharing your experiences and perspectives on fees, salaries, and the current state of interior design.

Why Your Input Matters

The interior design industry is evolving rapidly, and your feedback is crucial to understanding how to navigate these changes. By dedicating just 20-30 minutes to complete the survey, you'll help us gain a clearer picture of:

  • How to Set Competitive Fees: Discover industry benchmarks for pricing your services.

  • Salary Insights: Understand what others are paying and getting paid.

  • Navigating Challenges: Learn how designers are tackling common industry obstacles, including the impact of AI and technology.

What’s in It for You?

As a token of our appreciation, you’ll receive complimentary access to the full survey results once the comprehensive report is released in October. Just provide your email address and opt-in to receive this valuable information.

How to Participate

Click the link below to start the survey now and join the ranks of forward-thinking designers who are making a difference:

Your participation helps generate the strategic insights you need to benchmark your results and manage your business effectively.

Spread the Word

Please share this survey with your team members, other interior designers, or manufacturers. The more responses we gather, the more valuable the resulting report will be for everyone in the industry.

Frequently Asked Questions

  • Who is sponsoring this year’s survey? Pearl Collective, in partnership with Interior Talent and Business of Home.

  • Why is this survey being conducted? To provide benchmarks and insights into the current state of the design industry.

  • What does the survey ask for? Business data on revenue, team composition, hiring practices, technology usage, business challenges, and future plans.

  • How is this year’s survey different? It includes new questions about AI and technology use in design, and features separate tracks for business owners, team members, and manufacturers.

  • Will my data be kept confidential? Yes, all submissions will be used solely for research purposes, and individual responses will not be identifiable in the final report.

  • What if I can’t or don’t want to answer a question? You can skip any question that doesn’t apply or that you prefer not to answer.

  • When will the results be published? In October 2024.

  • How do I get a copy of the results? Opt-in with your email address to receive an advance copy of the report.

  • How long will the survey take? Manufacturers can complete it in about 10 minutes, team members in 15-20 minutes, and firm owners in about 25 minutes.

Get Involved

Your feedback is essential for driving the industry forward. Take a few minutes today to complete the survey and contribute to a better understanding of our field.

Thank you for your participation!

xx, Danae

 P.S. Don’t forget to share the survey with your colleagues and peers. The more responses we get, the richer the insights will be! 

Best Practices for Delegating Drafting to a Virtual Design Assistant

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Outsourcing drafting tasks to a virtual design assistant (VDA) can be a game-changer for interior designers. Imagine freeing up your time to focus on the creative and strategic aspects of your projects while a skilled VDA handles the technical drawings. It sounds fantastic, right? It is. But to make the most out of this collaboration, there are a few best practices to keep in mind. Here’s a breezy guide to help you make this process go smoothly.

1. Finding Your Perfect Match

First things first—finding a VDA who is a good fit for your drafting needs is fundamental. Start by asking about their proficiency with different drafting programs. Are they wizards with AutoCAD, or perhaps they excel with SketchUp or Revit? Elite Design Assistants can match you with a VDA who is proficient with the programs you use. But don’t be shy to request a work sample. A little peek into their portfolio will give you an idea of their style and precision.

2. Sharing Your Standards

Once you've found your VDA match, it’s time to share your CAD standards. Provide them with a sample CAD file that includes your text and dimension styles, layers, and any templates you use, including page names and title blocks. This step is like handing over your secret recipe—it keeps things consistent and saves time in the long run. Keep in mind, this initial phase involves a bit of a learning curve as your VDA gets acquainted with your firm's unique methods. Even if your methods are "industry standard," they might differ from other designers’ standards. So, be patient during this setup period. Once they’re up to speed, you’ll have a valuable partner in your drafting workflow.

3. Detailing Your Expectations

Communication is key! Be clear about the level of detail or precision you require for each project. For initial concepts, a simple shell or rough sketch might suffice. However, as the project progresses, you might need precise shop drawings that are accurate to the last fraction of an inch. And if you desire intricate hatch textures for added visual detail, let your VDA know upfront. Let them know if you have a maximum time budget for a particular task. This transparency will help them prioritize their efforts effectively and avoid mismatched expectations.

4. Sharing Peripheral Resources

Help your VDA get the full picture—literally. Share project photos, inspiration boards, or any other resources that shed light on the design concept and objectives. This broader context will help your VDA understand the nuances of the project and align their work with your vision. The more they know, the better they can tailor their drafting to suit your needs.

5. Managing Files and Formats

Set clear guidelines on where your VDA should save or store CAD files and in what formats. Do you have preferred file naming conventions they should be aware of? Whether it’s a shared cloud drive or a specific folder structure, a well-organized system prevents headaches down the road. Agreeing on the right formats also ensures compatibility and smooth integration into your workflow. Make sure you have a copy of the CAD files as they become updated in case you wish to pick up on their progress at any time. Just make sure you coordinate file versions in order to avoid lost progress.

6. Setting Deadlines and Expectations

Establishing deadlines is essential, but it’s equally important to be realistic. Provide your VDA with a reasonable timeframe to complete their work. This consideration not only builds a healthy working relationship but also leads to higher quality output. And remember, every project may come with its share of questions, especially at the beginning.

7. Welcoming Questions

Expect there to be questions. And that’s a good thing! A diligent VDA will seek clarification rather than making assumptions. Make yourself available to answer these queries. Establishing preferred methods of communication and regular check-ins can streamline this process. This proactive approach keeps everyone on the same page and ensures any issues are promptly addressed.

A few final tips!

  • If you’re delegating several tasks or projects, let your VDA know the order of priorities.

  • Consider video call meetings to batch-discuss tasks and questions whenever possible, as it’s usually much more efficient than emailing back and forth!

Delegating drafting tasks to a VDA can significantly lighten your workload, providing both relief and invaluable support in your daily work and overall process. Sound good? Reach out to us today for a free consultation with a VDA perfectly suited to your needs!

xx, Danae

Top 10 Personal Touches to Build Client Relationships

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An interior design project is quite the journey, and just like a road trip, the people you travel with can make all the difference in the experience–for both you, the designer, and your clients! For many, making such a large investment and entrusting their home to someone is a huge leap of faith. So, although you have plenty on your plate, exceptional service doesn’t overlook that element of empathy and warmth. This human connection not only smooths out any bumps in the road but also makes the whole journey more fun and rewarding. Here are our top tips for building and nurturing your client relationships!

1. Begin with a Thorough Questionnaire

Start by getting to know your clients deeply. A comprehensive questionnaire can be your best friend here. Ask about their special needs, family members' hobbies and passions, sentimental items they want to incorporate, and more. This helps in designing a space that truly reflects their personalities and shows that you care about the details that make their house a home.

2. Celebrate Milestones with Thoughtful Gifts

Everyone loves a little surprise, especially when there’s a personal touch. Send small, meaningful gifts at different stages of the project. A welcome gift when you start working together, a special gift at project completion – like a commissioned watercolor painting of their new home – and even something small during major holidays (check out our gift guide here!). These gestures speak volumes about your appreciation for them.

3. Keep the Communication Flowing

Consistent updates are key. Weekly or biweekly email updates let your clients always feel in the loop. This transparency builds trust and keeps excitement alive. Plus, it prevents any misunderstandings or surprises down the line.

4. Bring On the Collaboration

Encourage a collaborative design process. Always welcome their input or feedback. Use tools like a shared Pinterest board where clients can add their own inspirations and ideas. This kind of involvement ensures the final design truly reflects their vision. It’s their space, after all!

5. Small Talk for a Big Impact

Keep a client profile cheat sheet on hand for meetings. This cheat sheet should include relevant information about your clients, allowing you and your team to engage in thoughtful, personalized chit-chat. A couple of minutes of genuine conversation about their favorite hobby or their latest family adventure can go a long way in building rapport.

6. Personalize Your Email Templates

Templates are super helpful, but avoid going overboard on generic emails that were obviously copy-pasted. Tailor your communications to each client. Mention specific details about their project or something personal they’ve shared. This shows that you’re not just another service provider but someone who genuinely cares about their needs and preferences.

7. Engage on Social Media

Engage with your clients on social media. Reply to their comments, share their progress photos if they’re comfortable with it, and celebrate their milestones publicly. This not only strengthens your relationship but also highlights your dedication to your clients to potential new clients.

8. Go on Design Outings Together

If it fits within your scope of work and labor budget, join your clients on outings to sit on furniture or choose decor. These joint activities can be fun and incredibly insightful, giving you a better understanding of their preferences and comfort.

9. Offer Discounts on Future Projects

Show your appreciation for repeat clients or referrals by offering discounts on future projects. This not only encourages loyalty but also makes clients feel valued and recognized for their continued trust in your work.

10. Ongoing Greetings

The project might be over, but your relationship doesn’t have to be. Send continued greeting cards even after the project is done. Whether it’s for their birthdays, anniversaries, or just to check in, these small touches help you stay top of mind and show that you haven’t forgotten about them.

Building and maintaining strong client relationships is about much more than just delivering great design work. It’s about creating a personalized experience that makes clients feel valued and appreciated. From the initial questionnaire to continued greetings long after the project is completed, these small but thoughtful touches can make a world of difference!

xx, Danae

Studio Designer vs. QuickBooks for Interior Designers: Finding the Right Fit for Your Firm’s Accounting

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Understanding your interior design firm’s accounting isn’t just about balancing the books—it’s about driving profitability and making informed decisions. The right software can serve to ensure the success of your financial management and provide the necessary organizational structure and insightful analytics crucial for success. We’ll compare two popular accounting platforms – Studio Designer and QuickBooks for interior designers – to equip you with the knowledge needed to make informed decisions and empower your business’s financial health and strategic growth. 

Studio Designer vs. QuickBooks for Interior Designers: A Comparison 

1. Proposals and Work-in-Progress Stages to Accept Funds from Clients Without Incurring Liabilities 

Why it matters:  

Accounting software equipped with proposals and Work-In-Progress stages works seamlessly for interior designers’ businesses. This offers the flexibility to accommodate changes like returns, price adjustments, or damaged items, all without expenses hitting your income statement, which can result in sales tax liabilities and other challenges. 

After items are approved, many designers request a deposit from their clients — these deposits may be 50% or may be the full cost of the item. It is best practice that this money remains in client deposits on the balance sheet, rather than immediately hitting your income statement. 

When money hits your income statement right away, in most localities, you’re obligated to remit sales tax in that same period, even though changes may still occur during this early stage. It’s best to wait until you have the item in your possession or have transferred the possession to the client to recognize the income and expense. 

ALSO READ: Accounting Software for Interior Designers: 5 Reasons Designers Need a Purpose-Built Solution
 
Studio Designer vs QuickBooks for interior designers:  

Studio Designer enables designers to send proposals, allowing the designer to receive client funds without immediately incurring income and expenses on their income statement. After items are approved on the proposal and deposits are collected, funds are posted to the Client Deposit Account on your balance sheet, while payments for orders are posted to Vendor Deposits. These transactions remain in progress, allowing for changes to items and projects. Studio Designer invoices can also collect any outstanding balances (e.g., the 2nd 50% or any freight/shipping charges). Amounts only move to your income statement once final invoices are paid by your client. 

In contrast, QuickBooks lacks a proposal option. Many designers immediately invoice their orders, meaning income hits their balance sheets directly. Sales tax is paid immediately, which makes it challenging to handle common changes like additional shipping costs, damaged goods, or returns. When changes are required, designers who have already paid the sales tax liability must navigate frustrating adjustments. 

Overall:  
Studio Designer stands out as the best choice for interior design business accounting, offering proposal options and payment handling that ensures correct revenue recognition and allows for changes to projects and items, without the hassle of upfront sales tax payments. 

2. Client Profit Reports to Understand Where and How You Generate Income on Each Project 

Why it matters:  
Designers should be able to see accurate profits and losses per project to fully understand where money was made, where money was lost, and what changes are needed to increase profitability. While core reports such as balance sheets and income statements offer a broad view of your business, those reports alone may not delve deeply enough to reveal how each individual project is performing.  

Studio Designer vs. QuickBooks for interior designers:  
Both platforms offer core reporting functionality:  

  • Balance Sheet 

  • Income Statement (P&L)  

  • Trial balances  

  • Journal Entries   

  • General Ledger  

  • Client Deposits  

  • Vendor Deposits  

  • Accounts Receivable  

  • Accounts Payable  

  • Full Reconciliation  

However, an important report immediately accessible in Studio Designer is the Client Profit report, which allows you to see your profit and loss one project at a time. On the Studio Designer platform, simply select a client and a date to view all your income (broken out by furniture, accessories, time billing), your expenses (broken out by cost of goods, administrative expenses), and your net profit and loss. This provides designers with an in-depth look at the profitability of their projects. 

For example, if a designer completes a project and, upon viewing her Client Profit report, realizes she has lost money on fabric, she can increase her markup on future projects to try to boost profitability. From this same report, she can also identify that she is making more money in furniture than accessories and can decide to investigate which brands of furniture were most profitable so that she can source them for her next project. 

Studio Designer makes Client Profit reports possible with an easy-to-use way of classifying goods as designers add them to the system. Income is recorded on the project level and broken down into specific types (e.g., furniture, fabric, wall coverings, accessories, labor, freight). When it’s time to generate reports, there is no need to retroactively assign a classification to your items or worry that funds have been applied to the wrong client – all this information already exists in your Studio Designer software. 

ALSO READ: Tips and Tricks to Streamline Your Workflow with Custom Reports

Most QuickBooks users do not record these crucial details. Designers often overlook the breakdown of expenses and costs of goods, resulting in funds arriving as an unspecified lump sum. This means designers may know the total amount of money their businesses made, but they can’t discern how and where they made money on each project. If you want to view the equivalent of a Client Profit report in QuickBooks, there are labor-intensive, manual workarounds, making it difficult for designers to access this important information easily. Studio Designer automates this process of classifying funds, making this report instantly accessible from the platform.  

Overall: 
Studio Designer offers comprehensive financial reporting, including the exclusive Client Profit report, which provides designers with invaluable insights into project profitability by breaking down income and expenses by client, facilitating informed decision-making and boosting overall business performance. 

3. Project Worksheets to Examine Your Profitability by Room, Item, Vendor, and More 

Why it matters: 
Understanding your accounting means understanding how to run a profitable business. Advanced project-based reports can give you instant access to your performance with each client, with each item, with each vendor. With this type of advanced reporting, you gain insights that make a big impact on your business. 

Studio Designer vs. QuickBooks for interior designers: 
 
Studio Designer sets itself apart – not just from QuickBooks, but from all other accounting software – by the platform’s ability to quickly generate detailed, customizable reports for every project. Studio Designer assesses finances on…

7 Best Playlists to Help You Concentrate at Work

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“I get so pumped up with my throwback pop hits that I end up using my stapler as a microphone and doing desk karaoke.”

“I play my favorite songs on repeat until I can't stand them anymore. I need fresh tunes, stat!”

Can you relate? If so, I've got you covered. Here are some playlists designed to help you sail through your day with just the right balance of energy and focus. Whether you’re working on your next big project or simply organizing your workspace, these curated tracks—from laid-back beats to white noise—will keep you in the zone without being too distracting. Here we go.

1. Architecture | Design | Workshop 0.1

Listen on Spotify

Great for: Creative Inspiration

This aptly named playlist is a bit like “random” mode on an elliptical machine. The tempo and mood ebb and flow, creating an ever-changing soundscape that's perfect for sparking creativity. With a mix of atmospheric electronic, jazz, funk, folk, and hip-hop influences, it keeps things interesting without letting you slip into a lull. It's ideal for those moments when you need a diverse musical backdrop to fuel your design process.

2. My Life Is a Movie

Listen on Spotify

Great for: Nostalgic Vibes

We’re all living in our own stories, right? This playlist brings that movie-scene feeling to your workspace with a blend of mellow and cheerful soft indie rock hits. Expect a mix of familiar favorites and obscure gems that will have you humming along and taking occasional work breaks. It’s perfect for when you want to feel like the protagonist in your own design journey.

3. Folk Fabrique

Listen on Spotify

Great for: Thinking Outside the Box

Folk Fabrique is a whole trip around the world. Brimming with diverse global inspirations, it’s great for when you need to think outside the box and step out of your comfort zone. If you’re stuck in a creative rut, this globally inspired music might be just what you need to get out of it. Plus, if you don’t speak the language of the song, it's less tempting to sing along and more conducive to focused work.

4. Pop Instrumental Covers

Listen on Spotify

Great for: Easygoing Flow

Sometimes you want something familiar to hum along to, but without the distraction of lyrics. This playlist offers gentle instrumental covers of popular songs, giving you the best of both worlds. It’s perfect for maintaining an easygoing flow while working on tasks that require a bit of mental engagement.

5. Lofi Beats

Listen on Spotify

Great for: Steady Focus

Lo-Fi Beats is your go-to for mellow, instrumental hip-hop tracks that create a calm and focused atmosphere. Ideal for long design sessions, it helps you stay in the zone without any lyrical distractions, making it perfect for deep work.

6. Atmospheric Focus

Listen on Spotify

Great for: Stress Relief

When work gets you too...worked up, Atmospheric Focus is here to help. This peaceful and tranquil set of tracks is perfect for taking your heart rate down and easing stress. It’s a great choice for moments when you need to calm your mind and regain your focus.

7. HyperFocus Noise

Listen on Spotify

Great for: Blocking Out Distractions

For fans of white noise, HyperFocus Noise provides just the right amount of gentle sound to fill the void and stimulate your mind. It might not be what you’d hear during a sleepy spa treatment, but rather a perfect blend of ambient noise that helps drown out background distractions and keeps you in the zone.

There you have it! Time to plug in your headphones (or turn up the speakers), hit play, and let these playlists guide you through a productive and creative workday. Happy listening!

xx, Danae

Top 8 Time-Wasters for Interior Designers (Plus Solutions to Help!)

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We all know someone who seems to have it all together, making us wonder, “How do you juggle it all?” Meanwhile, many of us are constantly battling with time management, trying to split our days between work, loved ones, home responsibilities, and self-care—while desperately seeking a bit of genuine downtime. Countless memes about this hit so close to home that you don’t know whether to laugh or cry. While I can’t offer the ultimate secret to balancing every aspect of your life, I can help you improve your workday to reclaim significant chunks of time that you can dedicate to whatever you choose. So, here it is the top 8 time-wasters for interior designers!

1. Not Tracking Time

Ever wonder where all your time goes? Without keeping tabs on your hours, it’s tough to stay on track with your project time budgets.

Solution:

Tracking time is a two-fold job. First, set up proper tracking systems that categorize your work by project and task type. Apps like Toggl or Harvest can help you monitor how much time you spend on different tasks. Second, regularly review your time reports to ensure you're sticking to your time budgets. Don’t have a time budget? It’s time to create one!

2. Poorly Defined Scope of Work

Scope creep can be a nightmare, whether it’s because you’re a perfectionist or because cheeky clients keep pushing the boundaries. Unplanned tasks can eat up your time and energy, turning a straightforward project into a never-ending saga.

Solution:

Clearly outline the scope of work in your proposals and contracts. Set boundaries and discuss them with your clients upfront. This way, everyone knows what to expect, and you can keep the project on track. Plus, having everything in writing makes it easier to handle any unexpected changes or requests.

3. Avoiding Project Management Tools

Sticking to outdated methods like Excel (no hate) doubles your workload and causes important details to slip through the cracks. More modern project management tools keep everything organized and easily accessible, freeing you from the chaos of scattered, unsynchronized notes and lists.

Solution:

Switch to project management platforms like Asana, Trello, or industry-specific tools like Studio Designer. These tools help you manage timelines, budgets, and communications all in one place. No more digging through infinite files and folders to find what you’re looking for.

4. Endless Sourcing Time

Finding the perfect items is many designers’ favorite part of the process, but it can also be a massive time drain. Without limits, you can easily spend hours hunting down that one perfect piece, leaving you behind on other important tasks.

Solution:

Set a time limit for sourcing each item and stick to it. Keep a well-organized vendor list that’s easy to search through, and build strong relationships with your suppliers for quick and efficient communication. This way, you can find what you need faster and move on to the next part of your project.

5. Waiting on Client Decisions

Refreshing your inbox, waiting for client feedback, and “just following up” again and again halts your progress and messes up your schedule. Without clear deadlines, you might find yourself stuck in limbo, unable to move forward with your work.

Solution:

Give clients clear deadlines for their feedback from the get-go and make sure they agree to them. Explain how timely decisions are important for keeping the project on track and avoiding unnecessary delays.

6. Ineffective Delegation to Team Members

Not delegating effectively can lead to a pile-up of tasks and slow down your workflow. Whether you’re avoiding outsourcing or not giving clear instructions, it’s a big time-waster that leaves you doing (or not doing) everything yourself.

Solution:

Learn to delegate tasks properly. Give clear and complete information to your team members so they can work independently. This will free up your time for more important tasks and help you focus on the bigger picture. Remember, teamwork makes the dream work!

7. Branding & Marketing Analysis Paralysis

Spending too much time on branding and marketing decisions (the perfect font, the perfect song for your Instagram story) can leave you stuck, wasting time that could be better spent designing. It’s easy to get caught up in all the little details.

Solution:

Hire a pro to create your branding kit and develop social media templates for you. This will simplify your marketing efforts and give you a cohesive and professional brand presence without spending endless hours on it. Let the experts handle it so you can focus on what you do best. 

8. Not Using Templates

Creating documents from scratch each time is a hard no. Having branded templates saves you a ton of time and keeps things consistent. Plus, it means all your materials will look polished and professional.

Solution:

Develop a set of branded templates for all your documents, like client presentations, proposals, and contracts. This speeds up your workflow and has everything looking top-notch. You’ll spend less time formatting and more time focusing on your designs (or whatever you want!).

Can you relate to one or more of these time wasters? The good news is there are solutions, and by taking a moment to reflect on your time management, you might just find yourself with several extra hours each week. You've got this!

xx, Danae